One project instead of nine spreadsheets
A production manager's real job is keeping several documents in agreement while everything underneath them changes. The schedule, the budget, the crew list, the locations, the call sheets and the daily reports all describe the same production — and on most shoots they live in different files, maintained by different people, drifting apart quietly.
The drift is invisible until it is expensive: a call sheet listing a location that changed, a budget built on a schedule that no longer exists, a DPR that cannot be reconciled against what was actually called.
Holding them in one project means the end-of-day reconciliation is a five-minute job rather than an archaeology exercise a week later when a financier asks why the schedule slipped.
What sits in one place
All of it reading from the same breakdown and schedule.
- 01Breakdown and schedule
The plan everything else derives from — stripboard, DOOD, shoot days.
- 02Budget
Costed from the same element counts and shoot days, in your own currency.
- 03Call sheets
Generated per shoot day from the locked schedule rather than assembled by hand each evening.
- 04Daily production reports
Scheduled against actual, so a slipping production shows as a trend rather than a surprise.
- 05Continuity
Structured notes tied to scenes and story days, in the form post will actually need them.
The record a financier will eventually ask for
Productions that keep clean daily records rarely think of it as compliance work until someone asks. Completion bonds, financiers and insurers can all request daily production reports, and reconstructing them after the fact is both painful and unconvincing.
Generating DPRs from the same schedule and call sheets the day actually ran on makes the record a byproduct of working rather than a separate administrative task nobody wants.
Working as a team rather than as an inbox
Shared workspaces with role-based permissions mean a production manager, 1st AD, line producer and coordinator work in the same project rather than emailing versions at each other. Cast and crew can view schedules and call sheets without consuming a paid seat.
Credits are pooled at the organisation level with a single bill, which is the practical shape for a company running more than one production at a time.
Common questions
Can several people work on the same production?
Yes — shared workspaces, role-based permissions, a pooled credit balance and organisation-level billing. Cast and crew get view access to schedules and call sheets without taking a paid seat.
Is there a mobile app?
Not an app-store app; it is a responsive web platform. Pages you have already opened stay available, so a call sheet or schedule remains readable if you lose signal on location.
Does it track actuals against budget?
Daily production reports capture scheduled against actual for scenes, pages, setups and times. Full expense tracking against budget lines is more developed in Gorilla and Dramatify than here.
Can I manage more than one production?
Yes, with no per-project charge. Credits are consumed when you generate, regardless of how many projects you keep open — which differs from per-project pricing elsewhere in the category.
What about crew databases across productions?
Company-wide persistent crew and cast databases are a gap on our side today; Yamdu and Dramatify are ahead there. Within a production, crew and cast management works from the breakdown.
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